Exclude label from a Gmail search?

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Exclude label from a Gmail search? – Despite Gmail excellence, there can be problems in accessing the service. You may not be able to clear out storage space, share files, or are unable to access a document. Thankfully, many Gmail problems are easy to fix. With Gmail, specifically, whether you’re storing and managing your documents, there’s a decent chance you’ll run into some manner of murkiness along the way. We’re going to offer some typical Gmail troubleshooting tips, then solve some specific Gmail problems, like Exclude label from a Gmail search?, and how to fix it.

How can I exclude a given label from a search, effectively finding all the email that do not have that label applied? I’ve searched Google, SuperUser, and the Gmail Advanced search support page to no avail.

Here are the searches I’ve tried, none of which work:

  1. !label:work
  2. NOT label:work
  3. not label:work
  4. -label:work

The reason this may not be a duplicate: After some more experimentation it seems that the - operator would work, except that it doesn’t exclude entire conversations if any one message in the conversation has the label. I need my search to exclude any conversation in which one or more messages has the specified label.

How can I achieve this behavior?

Per Gianni Di Noia’s advice, I tried making a filter that matches emails labeled work and then re-applies the label work. Unfortunately, after some testing with another email account I have I found that this does not work because it is never triggered. Filters are triggered based on the properties of the incoming email, not on the conversation to which Gmail assigns that email. Google warned me of this even before I did my testing:

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Answer :

You can do searches that exclude certain labels. That is, searches like this will do what you expect:
(label:MyLabel1 AND NOT label:inbox AND NOT label:MyBadLabel1)

That search will show you only messages that:

  1. Do have MyLabel1
  2. And do not have label inbox
  3. And do not have label MyBadLabel1

The tricks are:

  • to get yourself out of conversation mode! (As @Ruben says above.)
  • to use UPPER CASE for the logic operators (AND NOT will work, and not won’t)

If you leave “conversation mode” on, you will get confusing results. For example, doing that search above (with conversation mode on), will likely return messages that do NOT match your search.

It may be a bit weird.

Here’s the deal:

  • Conversations are collections of messages that all have the same Subject.
  • When “conversation mode” is on, searches return entire conversations as results.
  • So what should gmail search do if a conversation contains both a message that matches, and a message that does not match your search?
  • You are probably expecting it to return conversations only if all messages in that conversation match.
  • But that is not correct. Instead, Gmail search will return conversations even if only a single message in that conversation matches.
  • So that means that if you do the same search above with “conversation mode” on, the results are likely to include messages that do not match your search!

You can try -(label:labelname) enter your search here for more labels to be excluded just continue the following syntax:

  1. -(label:Inbox) -(label:Updates) -(label:Social) enter your search criteria
  2. Hit enter

As was already explained in the question, filters apply labels to individual incoming messages, so a conversation could have messages with and without the label that the user is looking to exclude from the search results.

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